GRC - 4policies software
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Supported by RSM Botswana
4policies™ enables you to educate your employees on your company policies and procedures, identify levels of awareness and record their acceptance of these policies. In addition, 4policies™ can be used to demonstrate compliance with employer obligations under various regulations and legislation. Your policies (for example, covering confidentially, safeguarding, financial crime etc.) can easily be displayed to your employees and their understanding of them monitored through the extensive reporting facilities built into the software.
Key features of the 4policies™ policy management software:
Alert your employees to their outstanding policies
Your company policies are deployed to your staff through a web based interface. These policies can be grouped into convenient categories, and a simple ‘traffic light’ system shows your staff which policies they need to review and accept. Employees can be automatically alerted via email of any new or overdue policies.
Provide resources that support the policy message such a training videos and key messages.
A policy can be comprised of just a single document or it can have other associated documentation displayed alongside it so that all related information is available in one place. In addition, training videos can be uploaded, appendices attached and forms can be linked to.
Confirm employee understanding of your policies through question sections
Prior to accepting a policy there is an option for an employee to be asked a series of questions related to it. Failing to correctly answer the required number of questions (or even failing to pass the quiz a set number of times if the option is given) will result in the policy administration team being alerted and the employee unable to accept the policy.
The 4policies module has been used very extensively to complement our governance approaches and provides a highly automated and systematic way of ensuring awareness and understanding of our policies, as well as ensuring they are kept up to date.
Dudley Building Society
An "at a glance" status of policy acceptance across your entire organisation!
Managers can see the levels of policy acceptance firm-wide, and drill right down to the individual user level for greater insight in order that appropriate management action can be taken. A comprehensive report engine can generate information in both tabular and graphical format for inclusion in management reports.
Policy review ensures the information is up to date and ownership established.
A comprehensive review mechanism is built into the system to ensure policy owners keep their policies up to date. Alerts are sent out allowing the policy owner to review and make changes to it. Version control then ensures users are provided with the latest version of the policy as well as a comprehensive audit trail of acceptance.
Integrated questionnaires allow users to complete policy related forms.
4policies™ can be utilised to not only advise employees on company policies but can also be used to collate user provided information for policy related information. These customisable questionnaires offers a high degree of flexibility. Submissions can be risk graded and escalated as appropriate for review or for further action.
Why not choose RSM and 4policies™ to help tackle your policy management issues?
Not just software: We are qualified and highly experienced risk management practitioners
RSM is one of the largest providers of risk management advisory services in the UK. We work with over 650 clients across all sectors and understand, and can address, the challenges that organisations face.
Find out more about our risk advisory services
Your risk solution is backed by full training and a dedicated support and help desk
The 4policies™ software includes consultancy support to set up your system and to ensure that it meets your organisational needs. We also provide full training, all software upgrades and access to our dedicated help desk.
An extensive client care program including user forums and roundtables with other users.
We are here to support you and to ensure you get the most value from our software. We are dedicated to providing an accessible, friendly and experienced contact to engage with during the year, whether it be through six monthly review meetings or when meeting other user of the platform.
