Five ERP challenges for growing businesses – solved with modern accounting support in Oracle NetSuite

As companies grow, their financial and operational processes naturally become more complex. What once worked for a small team or local operation may no longer be sufficient when expanding into new markets or managing larger transaction volumes. This is where ERP systems, such as Oracle NetSuite ERP, play a vital role – helping businesses centralize their data, streamline and automate processes, gain real-time insights across the organization, and ensure compliance with local laws and regulations.

However, implementing and managing an ERP system is not without its challenges. From ensuring regulatory compliance to optimizing workflows, growing companies often encounter hurdles that require both technological solutions and expert financial guidance. One of the most common – and critical – issues is ensuring efficiency and compliance in financial operations.

Challenge 1: Ensuring financial operation efficiency 

Regardless of a company’s stage of growth, financial processes must be both efficient and scalable while also staying compliant with local accounting and tax regulations. This balance is often difficult to maintain, especially during or after an ERP implementation.

In the case of NetSuite solution, financial compliance in Poland requires more than just technical configuration of the Advanced Polish Localization Package – it calls for specialized knowledge of local reporting obligations and tax structures. This is why accounting services during and after ERP rollout can be as important as the implementation itself. Skilled accountants, familiar with NetSuite and its Advanced Polish Localization Package, can help businesses optimize NetSuite, adapt their chart of accounts, verify the accuracy of data migration, automate accounting workflows, and configure key elements such as VAT codes, JPK reports, SAF-T structures, and FX settings according to the specific business needs.

Moreover, having local accountants involved in User Acceptance Testing (UAT) at the final stage of the implementation is equally critical. Their understanding of both the system and local compliance requirements helps identify potential issues early. Without such support, companies risk post-go-live problems or unexpected IT support costs due to misconfigured financial processes.

When financial operations are both streamlined and compliant, companies not only reduce the risk of errors or penalties but also create a foundation for sustainable growth. Accounting expertise embedded within ERP processes ensures that efficiency and compliance go hand in hand, giving decision-makers confidence that the system is fully aligned with regulatory requirements while supporting the company’s long-term objectives.

Challenge 2: Sudden absence of key accounting staff

In growing companies, the unexpected absence of critical accounting personnel – due to illness, leave, or staff turnover – can quickly disrupt financial operations. Invoice processing, reporting, and statutory filings may be delayed, creating risks for both compliance and cash flow. 

The challenge becomes even greater when remaining staff are unfamiliar with the specific NetSuite workflows or the company’s customized Polish Localization Package configuration. To ensure business continuity in such situations, we offer a dedicated accountant replacement service. Our RSM Poland experts can step in immediately to take over the duties of both regular financial department staff and chief accountants, working in Polish or English. We maintain accuracy, transparency, and efficiency, allowing your company to navigate unexpected staffing gaps without operational setbacks. Our accounting team is thoroughly trained and highly proficient in Oracle NetSuite, including the functionalities of the Polish Localization Package, ensuring a seamless transition.

Challenge 3: Limited Accounting Resources

Many growing businesses face constraints in accounting personnel, which can make it difficult to handle complex bookkeeping, tax settlements, and statutory reporting efficiently. When staff are stretched across multiple responsibilities, the risk of errors or delayed reporting increases, especially under local accounting regulations. Companies can address this challenge by leveraging ERP capabilities such as automation of routine tasks, standardized reporting templates, and workflow management. However, in some cases, the strategic use of temporary or ongoing outsourced accounting support can be valuable, helping maintain accuracy and compliance when internal resources are limited. When selecting an accounting partner, it is important to ensure that the provider combines deep accounting expertise with hands-on experience in Oracle NetSuite. This combination helps safeguard accuracy, compliance, and operational efficiency, even with constrained internal resources. 

Our Accounting and IT Consulting departments cooperate closely to ensure that our accountants stay fully up to date with the latest functionalities of the Oracle NetSuite Polish Localization Package. Thanks to that, companies benefit from up-to-date accounting practices and ERP configurations that support accurate, efficient, and compliant financial operations.
 

Challenge 4: Internal accounting team unfamiliar with Oracle NetSuite Polish Localization Package

When a growing company adopts or expands its use of Oracle NetSuite Polish Localization Package, one of the most common stumbling blocks is that the accounting team may not yet be comfortable working with the system. Even experienced accountants can face a steep learning curve when transitioning from familiar tools to a robust ERP environment – especially when compliance with local tax and accounting regulations is at stake. Without proper guidance, this unfamiliarity can lead to slower processes, mistakes in postings, and difficulties in preparing accurate reports. To bridge this gap, we provide all-encompassing NetSuite training tailored to accounting teams, with a particular focus on Polish tax requirements and the Polish Localization Package. Our training ensures that participants can confidently handle daily records, invoice processing, and statutory declarations, enabling the finance department to fully leverage NetSuite’s capabilities and support the company’s growth.

Fostering ERP proficiency within your internal accounting team helps reduce reliance on external support and minimizes operational risks. Building expertise within your team members also allows companies to adapt more quickly to regulatory changes and system updates, strengthening both efficiency and compliance over time.

Challenge 5: Maintaining high standards of accuracy and compliance

Even with an internal accounting team, growing companies often face the challenge of ensuring that bookkeeping, tax filings, and financial statements meet the highest standards of accuracy and compliance. Limited in-house expertise or experience with complex transactions can increase the risk of errors, regulatory issues, or inefficiencies in reporting. To address this, we provide accounting supervision in Oracle NetSuite, offering professional support similar to that of independent accountants or chief accountants. Our services include reviewing accounting books, verifying tax returns and declarations, preparing or reviewing financial statements, assisting with consolidation packages, and supporting clients during audits and inspections.

This level of oversight helps companies maintain confidence in the reliability of their financial data while reducing the risk of compliance issues. By combining ERP capabilities with expert supervision, organizations can operate more efficiently and focus on strategic growth initiatives rather than day-to-day accounting challenges.

NetSuite accounting support – best practices for growing companies 

Every business is different, and each has its own unique needs. It is therefore important to analyze what type of accounting support services will deliver the greatest value in a particular case. Companies can also discuss with our experts which combination of services and support will be the most suitable for their operations, ensuring efficiency, compliance, and accurate financial management tailored to their specific context.

Modern accounting support in NetSuite ERP software becomes not just a tool for managing transactions, but a strategic asset that supports sustainable growth, operational confidence, and the ability to focus on the long-term development of the business.