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Our company secretarial services guide and advise private and listed companies on compliance with relevant rules and regulations in Hong Kong. From filing of annual returns and reporting corporate changes to the Companies Registry, renewing Business Registration Certificate, to preparing Annual General Meetings (“AGM”) of shareholders, we provide company secretarial services to help you fulfil your company’s statutory obligations under the Hong Kong Companies Ordinance and meet company registration requirements set by the Hong Kong Companies Registry.
We offer one-stop establishment services for the following types of companies:
- Hong Kong private companies
- BVI companies
- Cayman Islands companies
- Samoa companies
- Seychelles companies
Our company secretarial services include:
For Private companies
- Holding AGM
- Preparing and filing annual returns
- Registering office addresses
- Designating representatives for the Significant Controller Register (“SCR”)
For Listed companies
- Serving as named secretary and authorised representative
- Announcing annual results, publishing annual reports, and holding AGMs
- Developing corporate governance reports
- Managing general mandates for repurchasing and issuing shares
- Announcing interim results and publishing interim reports
- Conducting meetings in accordance with the CG code
- Submitting monthly returns
- Handling statutory filings with the Hong Kong Companies Registry
- Managing interest and index books established under Part XV of the SFO
- Providing consultation and guidance
Regional/ Global Compliance
Businesses that lack the necessary managerial time and expertise to address internationalisation needs should consider organising their compliance efforts early. Ignorance of local laws is not an excuse, and non-compliance can result in significant costs. Furthermore, you should aim to avoid non-revenue generating activities, such as dealing with fines, penalties and late filings.
We can also serve as your independent regional or global compliance partner for businesses in multiple locations. You will have a dedicated point of contact, which means:
- You save time by not having to engage with various professionals in different countries
- You minimise the risk of non-compliance or missing statutory filing requirements
- Your business stays current with constant regulatory changes
- Your staff won’t need to repeatedly learn the intricacies of doing business in various jurisdictions
Company Secretary Frequently Asked Questions (FAQs):
Company secretarial services cover a range of administrative, compliance, and governance functions that help companies meet legal obligations and maintain effective corporate governance in Hong Kong.
These services typically include ensuring compliance with the Companies Ordinance and related regulations, maintaining statutory registers and corporate records, supporting board and shareholder meetings, providing governance and regulatory guidance, managing shareholder communications, and assisting with corporate lifecycle matters such as incorporation, restructuring, and deregistration.
Together, these services help companies remain compliant, uphold governance standards, and operate efficiently in Hong Kong.
Corporate secretarial services help Hong Kong businesses ensure compliance with the Companies Ordinance, streamline governance processes, and reduce the risk of penalties. They allow companies to focus on core operations while experts handle compliance and administrative tasks.
Yes. All companies registered in Hong Kong are required under the Companies Ordinance to appoint a company secretary. This applies to private and public companies, foreign companies registered in Hong Kong, and non-profit organisations incorporated as companies.
The company secretary may be a qualified individual or a corporate entity and plays an essential role in ensuring statutory compliance and supporting good corporate governance.
Costs vary based on the size and complexity of the business, the specific services provided, and the service provider. It's essential to discuss fees upfront to ensure transparency regarding service inclusions.
Hong Kong companies must complete annual and ongoing filings, including annual returns, business registration renewals, maintaining the Significant Controllers Register (SCR), updating company information, and maintaining statutory registers.
Non-compliance can lead to penalties, legal issues, and reputational damage. It may also hinder a company's ability to secure funding and affect operational efficiency.
Factors to consider include the provider's local expertise, reputation, range of services, and responsiveness. A good fit should understand Hong Kong regulations and have a proven track record.
Missed filings and unmonitored regulatory correspondence are common risks, especially for companies without local administrative staff.
To avoid penalties or strike-off, companies need structured compliance monitoring, clear deadline tracking, timely preparation and submission of statutory filings, and proper handling of government and regulatory notices. Having dedicated support to oversee these obligations helps ensure the company remains in good standing.
Even without a physical presence, Hong Kong incorporated companies must continue meeting statutory obligations, including maintaining statutory records, meeting filing deadlines, receiving regulatory correspondence, and maintaining required registers.
Many companies retain Hong Kong entities for governance, banking, regulatory, or commercial purposes even after relocating operations overseas.
Overseas directors often face challenges in monitoring deadlines, responding to regulatory notices, and keeping statutory records up to date without local support.
Effective management typically involves appointing a local compliance coordination point to receive official correspondence, track regulatory requirements, coordinate filings, and liaise with directors to ensure timely responses and ongoing compliance.
Yes. All Hong Kong–incorporated companies are required to maintain an up-to-date Significant Controllers Register at their registered office, regardless of where operations or management are located.
The SCR must be properly maintained and made available for inspection if required, and companies are responsible for ensuring the information remains accurate and current at all times.
Banks in Hong Kong regularly require companies to provide updated KYC information and supporting documentation, which can be difficult to manage without local staff.
Companies usually address this by having local support to coordinate documentation requests, liaise with bank relationship managers, and manage ongoing compliance communications. This helps prevent delays, account restrictions, or disruption to banking arrangements.
