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Long absence or an unexpected departure of key financial and accounting personnel makes it difficult for enterprises to operate properly. A company that finds itself in such a situation can easily avoid chaos. As an experienced accounting office, we put at your disposal our staff of specialists in financial processes.
What should you do when your accountant goes on maternity leave? And who can step in to replace the chief accountant during a sick leave?
Temporary replacement of accounting department employees
Continuous and consistent work of the accounting department is crucial for the development of the company as tax deadlines and the Tax Office wait for no one. That is why we offer an accounting support service and provide you with experts who take the place of absent staff in emergency and crisis situations.
We know that each company has its own way of operating, so when providing the accountant’s replacement service, we focus on a flexible model of cooperation. You choose the financial and accounting software we will work on, decide how long the cooperation will last and delineate the scope of our activities.
We guarantee that our specialists have extensive knowledge and experience in working with entities from various industries. By replacing employees from the accounting department, they will perform both simple, everyday tasks for you as well as more complex duties.
With us, you don’t have to worry about staff shortages and absences in accounting
Our accountants will quickly get familiar with the way your company operates and will utilise financial and accounting software such as Comarch ERP Optima, Oracle NetSuite, SAP 4HANA, Navision, and Symfonia. We know that when it comes to settlements, time is often crucial. Therefore, – in order to make the cooperation more effective – we will offer you the use of modern solutions and electronic documentation circulation for the performance of your reporting obligations and closing the books.
Principles of temporary stepping in of accountants and chief accountants of RSM Poland
As part of our accountant’s replacement service, RSM Poland experts take over the duties of both regular employees of financial departments as well as chief accountants. Depending on your needs, we offer you two models of remote cooperation:
- Basic variant – we set specific working days and hours during which the RSM Poland accountant is delegated to your disposal.
- Comprehensive variant – a more expensive yet convenient version of the accountant’s replacement. It differs from the basic variant in that it adds the oversight of our Supervisor who controls the implementation of tasks and takes the process of micromanaging the service and personnel off the client’s shoulders.
In both cases, we offer you services in Polish or English as well as openness and understanding in setting the time frame for the cooperation.
Frequently asked questions: what does accounting staff replacement look like?
Accounting staff replacement brings about a number of benefits.
Most of all, this service ensures quick coordination of bookkeeping activities in case of a sudden absence of your employee, minimising (or limiting to a maximum extent) adverse consequences for the day-to-day operations of your company. Furthermore, you can focus on recruiting a new employee without time pressure, making the process of selecting the best candidate much smoother.
Another asset worth noting is the size of RSM Poland's team, which makes you rest assured that even if your dedicated accountant is absent, e.g. due to illness, your company will not be left without care.
The number of delegated accountants depends on the size of the company, and in particular the number of documents handled (purchase invoices, sales invoices, bank statements, cash reports, payrolls, contracts, reports to Statistics Poland and the National Bank of Poland, etc.) and the complexity of financial processes.
The more source documents and processes in an organisation, the more people delegated to your company.
In RSM Poland, each company is served by at least two specialists (sometimes more if required by the specifics of a particular company). That way, we are able to provide our clients with uninterrupted supply of services and quickly substitute the dedicated person in case of their absence. Communication takes place via a dedicated mailbox, which all members of the team delegated to the company have access to. This ensures that no message will be left unread and without a reply. Furthermore, our accountants are supervised by a manager, who is kept informed of the situation of the companies they are responsible for.
Our team is able to provide bookkeeping services almost immediately after completing all the legally required formalities and signing the engagement letter.
As the first choice, we use the software indicated by you, but we can also use the accounting systems we work on. We recommend an analysis of all the advantages and disadvantages of each option before making a decision.
RSM Poland has been present on the Polish audit, accounting, and advisory market for more than 20 years, so we have gained considerable experience in a lot of fields. Our clients mostly operate in IT, transport and logistics, law, automotive, commerce, finance, advisory, and renewable energy sectors. We also know the specifics of conducting business activity in special economic zones.
RSM Poland is a team of experts who cooperate not only within their own teams, but also between different departments. Owing to this, by using the services of one firm, our clients have access to accountants, lawyers, tax advisors, and statutory auditors. Such an organisation of work guarantees that our accountants have the current knowledge of latest developments in tax and accounting.
RSM's team can take over all processes related to the accounting and financial sphere of your organisation. We offer comprehensive services – all activities which are necessary from the moment source documents are recorded – or partial services within a predetermined scope (e.g. taking over of inspection and supervision of recorded documents).
We also prepare the books for audit and draw up financial statements for a specific fiscal period. We can also handle your payment management process – in that case, we will make certain that the bank transfers for your accounts payable are made within the required time limit, to ensure reliability in the eyes of your business partners and public institutions.
It depends on the size of the company and the volume of the processes which will be taken over. The start-up process usually takes from several days to several weeks – depending on the selected model. Of course, you do not have to make this decision by yourself. If you decide to use our services, we will assist you in analysing all the advantages and limitations of the offered solutions and in choosing the best option that is tailored to your current needs.
The accounting staff replacement agreement with RSM Poland can be made for any period of your choice.
We offer such a possibility – if your company is so large that it requires such engagement.
As a rule, each client of RSM Poland, even the smallest one, is served by two accountants, who are supervised by a manager. Such a solution ensures security, substitutability in case of absence, and the highest level of service.
This is not a popular option nowadays, but we can offer it. If you wish (or the situation so requires), RSM's accountant can be delegated to work in your office.
Our office is open from 9:00 a.m. to 5:00 p.m., and we remain at your disposal during these hours. However, you can always email us outside our working hours. We will reply as soon as possible, usually within 24 hours.
Yes. As part of our services, we communicate with both auditors and authorities. Depending on the scope of our cooperation, we can prepare necessary explanations, gather required documents, and coordinate activities connected with stocktaking or audit. If there are any problems with tax authorities, our advisors can, as part of an additional service, represent your company during tax proceedings or appeals.
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