NSW Records Management Assessment Tool (RMAT)

Technology Insights

HEALTH SERVICES by RSM

 

Effective April 2022, the RMAT will become part of a new Regulatory Framework for the State Records Act 1998 (the Act). 

In accordance with this, all public offices will be required to submit their RMAT results as part of an updated compliance regime conducted by The State Archives and Records Authority (SARA). 
The questions in the self-assessment tool are focused on the management of records, information, and data in NSW public offices, and how these practices align with the requirements of the Act. They highlight the links between records management and requirements for cyber security, privacy, data sharing, open data, and information access (GIPAA). They are designed to assist: 

Public Offices SARA
  • Self-assess and report their alignment with the regulatory framework (the State Records Act 1998 and associated standards); and
  • Have an overview of regulatory alignment across the sector; and
  • Identify areas for improvement, and possibly support a business case.
  • Identify trends or key issues for targeted intervention, to support planning and the allocation of resources.

What happens to the RMAT?

The RMAT results are recorded, weighted, and applied to provide an organisational maturity level out of 5. A score of 3 is defined within the RMAT “Baseline Compliance”, which meets SARA’s requirements for high-risk/high-value records and information. Public offices can use the results of the assessment for reporting on the current status of their information governance programs; planning for improvement in a particular business unit or information system; justifying investment and measuring progress.
The benefit of conducting a “dry-run” assessment will enable organisations to be prepared for the mandated RMAT when it comes into force in late April, giving you valuable insight into areas of improvement and how to implement them.

KEY CAPABILITIES

  • Culture and wellbeing
  • Internal audit and risk consulting
  • ESG Consulting
  • Governance, risk and compliance
  • Process improvement and efficiency
  • Information security and technology consulting

How can we help?

RSM has extensive skills, knowledge, and experience in delivering independent, preliminary RMAT assessments, and developing roadmaps to uplift organisations to achieve the Baseline Compliance and beyond. 

Our team has successfully completed such engagement throughout the health sector, providing value-generating recommendations to support records management processes, controls, roles, and responsibilities. Refer to the following page for more information.

 

OUR SERVICES

ExamineThis will be presented in a graphical format as below. With Level 3 being the expected Baseline Compliance.

The first step on our RMAT journey is to examine your current level of maturity against the defined maturity levels. This will be presented in a graphical format as below. With Level 3 being the expected Baseline Compliance.

The first step on our RMAT journey is to examine your current level of maturity against the defined maturity levels.

Benchmark

Once completed, we will plot maturity levels against the Baseline Compliance and other similar organisations within the public sector.

 

Your rating

Rating against your sector

Rating against NSW agencies

RMAT average maturity level

2.0

2.4

3.5

ImproveOnce we know how you compare against your peers, we can work together to plot a Roadmap to increase maturity

Once we know how you compare against your peers, we can work together to plot a Roadmap to increase maturity

Repeat

Once the above steps have been completed, it is important that they are regularly repeated, which provides the following benefits:

  • Enables you to monitor the progress made on your journey to records management maturity,
  • Identifies additional areas of improvement that can be made in a new roadmap, enabling progress to be made in manageable bitesize chunks; and
  • Considers additional processes, controls, systems upgrades and governance structures – enabling maturity progress to remain current, and relevant for your operations.

About RSM

The RSM global network is represented in 116 countries, enabling us to access best practice insights and local expertise.

RSM Australia provides you with a seamless, effortless and cost-effective end to end solution to meeting the requirement of the PTRS and generating additional value along the way.  It is our strong understanding of the business environment, industry and collaborative approach that differentiates us. 
By sharing the ideas and insights of our most senior professionals, we bring our expert local and global knowledge and resources to your environment, so you feel understood and empowered to move forward with confidence. This is the power of being understood. This is the RSM experience.

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