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Strengthen your corporate governance by outsourcing your company secretary
Maintaining regulatory compliance and effective corporate governance can be a challenge for any organisation. What if you could avoid the administrative burden and refocus your attention on achieving your operational goals?
It is our job to make your job easier.
As part of our concierge and outsourced business services, RSM also provides corporate secretarial services designed to strengthen governance, streamline compliance and support your leadership team.
Key benefits of outsourced company secretarial services
- Free up your internal resources - gain access to a team of experts dedicated to managing your compliance and administration.
- Benefit from our experience - we stay up-to-date on your legal and regulatory obligations so you don't have to.
- Experience peace of mind - we will ensure your organisation adheres to the highest standards and provide you with expert guidance, strategic support and reliable administration.
Our comprehensive secretarial services
Virtual corporate secretary / Governance officer
A dedicated contact to support board operations and governance frameworks.
Strategic bookkeeping support
Assistance with financial record-keeping aligned to funding body expectations.
Compliance & statutory record keeping
Ensuring your organisation meets all legal and regulatory obligations.
Board & management advisory
Strategic insights to help guide decision-making and improve organisational performance.
Membership register management
Certification, updates, and oversight of your member roll.
Funding body & regulator support
Assistance with audits, reviews, and examinations by ORIC, ACNC, Fair Trading, NSWALC, and others.
Meeting preparation & facilitation
Agenda planning, meeting packs, minute-taking, and resolution drafting.
Annual lodgement & reporting
Timely submissions to relevant regulators and authorities.
Stakeholder engagement
Liaison with external parties including legal, HR, IT, and cybersecurity specialists.
Risk & governance reviews
Risk assessments, investigations, and policy development.
Constitution & rule review
Expert analysis and recommendations to align with best practice and compliance.
Key differences between in-house and outsourced support
An in-house secretary is a full-time employee with a fixed salary and benefits, whose knowledge is limited to their own experience. In contrast, an outsourced model provides access to a team of specialists on a flexible basis.
The primary differences revolve around cost, expertise, and scalability. A company secretarial services provider offers a breadth of knowledge that a single employee typically cannot match. This model presents a more adaptable and often more cost-effective solution.
The table below outlines the main distinctions:
Feature | In-house company secretary | Outsourced secretarial services |
Cost structure | Full-time salary, benefits, and overheads | Flexible, package-based fees; pay only for services needed |
Expertise | Limited to one individual’s knowledge | Access to a team with diverse, extensive experience |
Availability | Subject to leave, illness and standard work hours | Consistent and reliable support without interruption |
Scalability | Fixed capacity, difficult to scale quickly | Easily scalable to meet evolving business demands |
Why choose RSM to be your outsourced secretarial partner?
Selecting the right partner is an important decision that directly influences your organisation's governance and compliance. Our dedicated company secretarial services team will serve as an extension of your team, providing proactive and reliable support.
At RSM, we offer more than just administrative assistance; we are your strategic allies, committed to strengthening your governance framework. With a proven track record and a dedication to personalised service, we are here to support your success.
We offer:
- Deep expertise: We have decades of experience and skilled senior team members.
- Tailored solutions: We offer customised corporate secretarial solutions, not a generic service.
- Responsiveness: We provide timely, consistent, and high-quality support.
- Industry knowledge: We have industry expertise with SME's, not-for-profits and the mining and resources sector.
- Trust and confidentiality: We are commited to protecting your sensitive information.
Choosing RSM will lead to better board performance, stronger compliance and improved investor relations.
Security, confidentiality and regulatory assurance
Trust is fundamental to our service, and we uphold the highest standards of security and confidentiality. When you outsource your secretarial function, you are entrusting a partner with sensitive corporate information. We take this responsibility seriously, implementing rigorous measures to protect your data at all times.
Our commitment to your security is reflected in our practices. We ensure:
- Secure document handling: Robust systems are in place to manage and protect all your corporate records.
- Strict confidentiality: All team members are bound by strict protocols to maintain confidentiality.
- Regulatory peace of mind: We provide assurance that all filings and communications are handled accurately and securely.
FAQ'S
Outsourcing offers dramatic cost savings by removing the need for a full-time salary, benefits, and recruitment expenses. Our flexible company secretarial services mean you pay only for what you need, gaining greater value and extensive experience at a fraction of the cost.
We prioritise security and confidentiality through secure data systems, strict internal protocols, and dedicated senior team members. These measures provide regulatory assurance and ensure your sensitive information is protected, which is essential for activities such as due diligence purposes.
Yes, our company secretarial solutions are perfectly designed for startups and small businesses. We offer scalable support, from company formation services to ongoing compliance, allowing smaller organisations to access expert governance without the high overheads of a full-time employee.
